Job Opportunity: Director of Finance
TITLE: Director of Finance
LOCATION: Chicagoland-(possibility of remote)
Are you interested in developing and refining a growing organization’s financial infrastructure and building capacity for financial transparency and collaborative budgeting with program staff? Do you want to help build fiscal sponsorship systems so projects can focus on programmatic investment? Reporting to the Executive Director and working closely with the leadership team, this position will be responsible for oversight of all accounting and fiscal reporting activities. The Director of Finance will lead all day-to-day finance operations including functional responsibility over accounting, accounts payable, accounts receivable, payroll, and grants administration. This position will ensure that the Chicago Recovery Alliance (CRA) has the systems and procedures in place to support effective program implementation and conduct flawless audits. The Director of Finance will be deeply involved in developing budgets and presentations to the board and staff and will work closely with program staff, not only to educate them regarding finance and accounting procedures but also to explore how the finance function can support program operations.
Chicago Recovery Alliance is a longtime established Harm Reduction program based In Chicago, Illinois. We focus on the health and wellbeing of people who use drugs and do sex work and “support any positive change as the person defines it for themselves.” Our work to support people who use drugs involves the following programs:
- Harm Reduction supply distribution & education
- Overdose prevention
- National and regional conferences
- Community Health Educator program
- HIV/HCV testing and referrals
- Real time spectrometer- based drug checking
- Technical assistance on overdose prevention education, HIV/HCV prevention and treatment, syringe access expansion, and the opioid crisis
- Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
- Maintain internal controls and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
- Consistently analyze financial data and prepare financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; monitor progress and changes and keep senior leadership abreast of the organization’s financial status.
- Provide primary support to the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
- Prepare budgets and budget modifications for funder contracts collaboratively with program managers, ensuring they meet funder and organizational requirements. Produce and monitor contract spending reports (monthly or quarterly as contractually defined by funders) and staff allocation worksheets with program managers and the Executive team.
- Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
- Manage organizational cash flow forecasting by working in partnership with the management team; continuously collaborate with program managers to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
- Lead audit preparation, creating a complete package for the auditors. This requires meeting all requirements of the auditors’ request list, preparing the package in accordance with auditor’s timeline, and ensuring the accurate presentation of financial statements and footnotes.
- Ensure proper reporting of finances to IRS, State of Illinois, City of Chicago, and other state and local jurisdictions where CRA does business
- Leverage strengths of the current leadership team, develop and facilitate learning opportunities in order to maximize and reach optimal individual and organizational goals.
- Engage the Board’s finance committee around issues and trends in financial operating models and delivery.
- Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment grounded in a culture of learning.
- Support the program managers with the production of invoices, grant vouchers and funder financial reporting.
- Manage and track the performance of invested assets in keeping with policies and investment guidelines.
- 3-5 years of experience in finance and accounting, including experience in a complex nonprofit with multiple programs.
- Bachelor’s degree in accounting or equivalent experience, CPA preferred
- A proactive, hands-on strategic thinker who will own, in partnership with Executive Director, the responsibility for finance.
- Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments
- A track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential
- Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly
- Keen analytic, organizational and problem-solving skills which allow for strategic data interpretation versus simple reporting
- Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management
- Ability and desire to translate complex financial concepts for individuals at all levels including finance and non-finance managers
- Strong computer skills, must be proficient with Excel and accounting systems
- Commitment to Harm Reduction principles
Start at 0.5 FTE for the first three to six months (negotiable) while current financial administrator is transitioning out then will move up to full time salary at $70,000 – $80,000 per year with health, paid time off, and 401k.
REPORTS TO: Executive Director and Deputy Director
TRAVEL: Position requires minimal travel
Chicago Recovery Alliance is an equal opportunity employer. People with lived experience of substance use, incarceration, homelessness, and/or sex work; people of color, women, and members of the LGBTQIA+ communities; and people living with HIV/AIDS and/or hepatitis C are strongly encouraged to apply.
Send Resume or CV, cover letter firstname.lastname@example.org this position will remain open until filed by the right candidate. Applicants must submit both cover letter and resume to be considered In the pool of applicants. We will begin taking application September 1, 2020.